Job Description

Are you an exceptionally organized, resourceful, and proactive professional ready to play a pivotal role in a dynamic, growth-focused beauty organization? Performance Beauty Group is seeking an Office Manager/Administrator who thrives on variety, takes pride in creating a seamless office environment, and excels at executive support, project management, and event planning. In this high-impact position, you will be the heartbeat of our White Plains office—managing operations, supporting the team, and ensuring every day runs smoothly. If you love tackling new challenges, building superb internal culture, and making a visible difference, this is your chance to join a team where your efforts will propel company growth and success.

Performance Beauty Group is a Private Equity owned holding company investing in innovative cosmetic brands, with a strategic focus on eye and color cosmetics. By empowering these brands to grow in Direct to Consumer, Retail, and Distributor channels domestically and internationally, PBG is building out best-in-class marketing, operational, and supply chain functions. Join us and be part of a vibrant, ambitious team dedicated to operational excellence, creativity, and making an impact in the beauty industry.

What You’ll Do

• Provide executive and personal assistant support to the team, including complex calendar management, meeting coordination, travel planning, expense management, and a wide range of administrative support as needed.
• Coordinate domestic and international business travel arrangements, including handling flights, accommodations, transportation, visa requirements, and the creation of detailed itineraries while proactively managing logistics and adapting to scheduling changes.
• Partner closely with Human Resources to deliver seamless onboarding experiences for new hires: prepare workspaces, coordinate orientations, and assist with HR-related projects and initiatives as required.
• Collaborate with IT Support to coordinate employee setup, including email access, equipment provisioning, system access, and providing troubleshooting support for new and existing team members.
• Plan and execute company events and meetings, from bi-annual strategy sessions and holiday events to team-building activities, offsite meetings, and other special events.
• Oversee office operations and all administrative functions, including ordering and maintaining office supplies, managing kitchen inventory, snacks, beverages, and other workplace essentials, ensuring a well-organized and inviting office environment.
• Serve as the primary point of contact for internal and external stakeholders, handling communications with professionalism, discretion, and confidentiality.
• Liaise cross-functionally with a variety of departments and external business partners to coordinate projects, meetings, deliverables, and company initiatives.
• Project manage ongoing assignments and special initiatives, organizing priorities, ensuring deadlines are met, and efficiently completing deliverables.
• Anticipate and prepare materials and logistics for meetings, including coordinating agendas, preparing presentations, taking notes, and maintaining organized records of meeting outcomes and action items.
• Support the overall employee and office experience by helping to maintain a professional, organized, and positive workplace environment.

EEO Statement:

It is Company policy to provide equal opportunity in employment, development and advancement for all qualified persons without regard to age (40 and over), ancestry, sex/gender (including gender identity, gender expression, pregnancy, childbirth and related medical conditions), color, marital status, registered domestic partner status, medical condition, genetic characteristics/information, national origin, physical or mental disability, race, religion (including religious dress and grooming practices), sexual orientation, military and veteran status, or any other classification protected by applicable law